How to Sign a PDF on Windows for Free

Printing a document just to add a signature wastes time. Signing PDF documents on a Windows laptop or desktop can be fast and secure, without having to install extra software or create a new PDF file.

With Xodo Sign, you can electronically sign documents, request signatures from others, and track every step. It works on any Windows device with an internet connection and complies with major e-signature laws.

In this guide, you’ll learn how to use Xodo Sign to sign PDF documents on Windows for free.

How to sign PDF files on Windows with Xodo Sign

Follow these steps to sign PDF files on Windows for free:

1. Sign up for free or log in to your Xodo Sign account.
2. Click the + icon and upload your PDF (drag-and-drop or browse your computer).
3. Select a signing option: Only Me, Me and Others, or Others only.
4. Add your contacts' names and emails. Assign Signer or CC roles.
5. Set a Signing Order, enable Signer Authentication (SMS or PIN), and customize Document Settings like reminders, expiry dates, and signature requirements.
6. Click Prepare.
7. Click the Signature field on the right and place it on the page.
8. Click your own signature field and choose to Type, Draw, or Upload your signature.
9. Click Sign.
10. Once everything looks good, click Send.

Xodo Sign works on any Windows device with internet access, so you can sign from anywhere.  

Why use Xodo Sign to sign documents on Windows

Signing documents on Windows should be fast, secure, and flexible. Xodo Sign streamlines the entire signing process in one unified workflow. Here’s what makes it different:

• Legally binding electronic signatures
  Compliant with ESIGN (U.S.), UETA, and eIDAS (EU) standards so your documents hold up across jurisdictions.
• Advanced PDF editing
  Edit text, redact sensitive information, add images, and annotate the actual PDF before sending it for signatures.
• Audit trails
  Track when a document is viewed, signed, or completed. Review every action for full transparency.
• Multi-Signer Workflows
  Assign signer roles, set signing order, and manage approvals across teams without creating a separate file for each signer.
• Document security
  Every signed document is protected with 256-bit HTTPS encryption.
• Multi-format support
  Add electronic signatures to PDF files, Word documents, and image formats.
• Cloud integrations
  Connect to Dropbox, Google Drive, OneDrive, Salesforce, and other tools to keep your documents organized.

Tip: Start a free trial to evaluate all advanced features available with the Xodo Sign Professional plan (no CC required).

Frequently asked questions

Here are answers to common questions about signing documents on Windows using Xodo Sign.

Is an e-signature legally binding on Windows?

Yes. Electronic signatures collected via Xodo Sign are legally binding and comply with ESIGN (U.S.), UETA, and eIDAS (EU) regulations.

Can I add an electronic signature to a PDF without Adobe?

Yes. Xodo Sign lets you add electronic signatures to any PDF document without using Adobe Acrobat or Adobe Sign.

How do I turn a PDF into a signable document?

Upload your PDF file to Xodo Sign, then use the editor to add signature fields, text boxes, and date fields to make it signable. Once done, you can send the document to others for singing.  

Can I draw my signature on a PDF?

Yes. Xodo Sign lets you draw your signature using a mouse or touchscreen. You can also type or upload a scanned image of your written signature.

Can I sign a PDF with Microsoft Edge on Windows?

Yes. You can use Microsoft Edge to open the PDF and sign it by drawing your signature. See our guide on how to sign a PDF in your browser.

Can I save my signature for future use?

Yes. You can save your signature in Xodo Sign by clicking Save Signature before signing. It will be stored in your account for future use.

Is Xodo Sign free to use?

Yes. Xodo Sign offers a free plan with up to 3 documents and 1 template per month. Paid plans include team workflows, advanced PDF editing, and AI-powered features.

Can I sign a PDF document offline with Xodo Sign?

No. Xodo Sign requires an internet connection to sign PDFs and send notifications to recipients.

Does Xodo Sign work on Mac as well?

Yes. You can sign sensitive documents on macOS using Xodo Sign. See our guide on how to sign a PDF on Mac.

Close deals faster on Windows

From simple PDF forms to multi-signer contracts, Xodo Sign helps you digitally sign documents without printing or scanning.

You can edit the actual PDF file, add digital signatures, and manage sensitive information securely across platforms. Xodo Sign keeps everything organized and compliant when approving NDAs, writing sensitive information into contracts, or replacing wet signatures with secure online workflows.

Ready to sign your next PDF?

Try Xodo Sign for free and see how easy it is to sign PDFs on Windows with full control.

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